Important Import and Export Documents
The Doing Business Guide: How Diamond Office Operates
The actual processing of the imports and exports of all diamonds in Antwerp occurs at Diamond Office (DO). It is the core of Antwerp’s unique trade infrastructure, acting as a supervisory body for the Belgian government. It is the only customs office in Belgium where diamonds can and must be declared for import and export outside the EU. AWDC, the FPS Economy (Licensing) and the FPS Finance (Customs) collaborate to implement a triple control system at the DO. This triple control ensures that the Belgian diamond industry is not only the most controlled industry in Belgium, but also the most transparent from a global perspective.
For more information about Diamond Office and the requirements for properly importing and exporting diamonds, please refer to the links on the right.
A guide endorsed by the supervising authority
This guide is inspired on the recommendations made in the ‘Risk analysis money laundering in the Belgian diamond sector (2017)’. It touches upon the anti-money laundering legislation, although this guide does not specifically deal with the obligations following from the anti-money laundering law. The latter are dealt with in the ‘Anti-money laundering policy for the Belgian diamond trader (2019)’ drafted by AWDC.
Questions?
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When you need to mention a warranty on your invoice?
According to Belgian VAT law, some minimum requirements should be mentioned on your invoice such as company name, VAT number, address, description of the goods, date, etc. However Belgian law does not require warranties to be mentioned on an invoice. Aside from Belgian law, in certain situations, you should/might consider including a warranty in your invoice, but remember that this has contractual implications towards your client. Make sure that all warranties on your invoice are commitments you can live up to. In addition, you may want to ask your supplier to warrant the same on his invoice.
- Commercial reasons: your client might request you to include certain warranties in your invoice
- Bourse membership: due to your bourse membership you might be obliged to include certain warranties in your invoice
- Import/export requirements: when importing/exporting diamonds, it might be useful to include certain warranties in your invoice
